Administrative Coordinator - Support Services

Administrative Coordinator Support Services

Job Code: 002001

Position Objective:

Provides administrative and support to the Departments of Security; Guest, Pastoral and Volunteer Services; Food and Nutrition Services; and Environmental Services.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General

1. Attend, schedule and take minutes at department-level meetings.
2. Manage office records, files and logs to ensure completion and accuracy.
3. Facilitates vendor/contract agreements and entering into Symplr. 
4. Create and maintain employee files as well as track the completion of employee training, competencies and surveys. (for example: HealthStream)
5. Ensure all new hires have completed new hires packages
6. Manages equipment maintenance schedules to ensure timely assessments and repairs.
7. Collaborate with department leaders as needed.

Security

1. Collaborates with security management and coordinates scheduling, documentation, and support for departmental and organizational conflict management and other related training programs as necessary.
2. Orders general office supplies, uniforms and equipment.
3. Assist Human Resources with parking registration process, parking violation reports and administration.
4. Coordinates, programs, maintains security system application including, but not limited to, CCURE access control, duress/panic systems, etc.

Guest, Pastoral and Volunteer Services

1. Maintain timecards, schedules and work assignments for employees; enter volunteer hours and Chaplain visits by using various systems such as: COMPASS, VOLTRAK & EXCEL.
2. Create and maintain employee files as well as track the completion of employee training, competencies and surveys.
3. Maintain Guest Services Opening and Closing Procedure and Visitors Logs.

Food and Nutrition Services

1. Develop and place daily menu signs; and update menu telephone line.
2. Manage and count cash, assist with cash orders and deposits, and assist cashiers with closing out the cash registers at the end of shifts.
3. Maintain and log floor stock orders in computerized spreadsheet system.
4. Organize and review upcoming catering functions and post each week.
5. Maintain timecards through the pay period.
6. Assist with end-of-the-month data collection.

Environmental Services

1. Vericlean report and UV light utilization.
2. Complete weekly report on discharge room turnover times.

Educational/Experience Requirements:

The minimum level of education and experience for this position includes:

• Associate’s degree
• One year of administrative experience.

Required License/Certifications: 

• None

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.