Administrative Assistant - Senior

Provides administrative support for the leadership and staff in the assigned Department.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

1. Organizes, coordinates, and schedules appointments and meetings with Luminis Health personnel, members of the medical staff, other healthcare professionals, outside consultants, sales representatives, and other business professionals.
2. Provides administrative assistance and manages all office functions including retention of all documents, supply inventory, billing and invoices.
3. Coordinates all arrangements for large scale meetings, which includes: room request, catering, audiovisual, billing, supplies, handouts, production of visual aids, confirm speaker(s) and travel arrangements and accommodations, advertising, registration, compilation of evaluation forms and reporting. Proficiently types a variety of correspondence, statistical reports, forms, graphs, and charts for written and/or verbal format using Microsoft Office applications.
4. Compiles reports and dashboards from various data sources, and works with end users to ensure that the data is useful and understandable
5. Communicates as appropriate with various departments to compile data for reports.
6. Coordinates all correspondence for the department and all associated areas, including processing incoming mail and responding to routine correspondence according to established procedures; screens visitors and telephone calls; provides assistance with routine requests and inquiries, and refers as appropriate.
7. Prepares, assembles, reviews, and assures distribution of information appropriately and as required for the preparation and follow-up of meetings or forums.
8. Attends and records, transcribes and distributes minutes for meetings and conferences as required.
9. Makes travel, meeting, and conference arrangements according to medical center policies and procedures.
10. Prepares travel itineraries and coordinates communication to appropriate agencies and individuals.
11. Provides coverage for other administrative secretaries as assigned. Ensures that cross training is current to provide adequate support.

• High school diploma or equivalent.
• Three years prior administrative work experience to include proficiency with various applications of MS Suite.

• N/A

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.