Program Coordinator - OB/GYN

Position Objective:

Directly supports the Chair, Program Director and Executive Director, GME, with the operational and financial aspects of the training program by ensuring compliance with all regulatory requirements, accreditation requirements, and hospital and GME policies.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Provides direct support to the Chair, Program Director(s) and Executive Director, Academic Affairs, including 1)  the collection, maintenance and reporting of program data to include: duty hours, procedure logs, evaluations, policies, surveys, and trainee files, 2) budget and resource planning, and 3) faculty development.
2. Provides direct support to the house staff for all administrative needs.
3. Manages the accreditation site visits for the educational program to include annual, electronic updates and onsite visits.  Prepares, organizes and submits documentation as requested.  Participates in onsite visits.
4. Maintains and maximizes the use of the Residency Management System (RMS) as a portfolio for the trainees and an accreditation tool for the program to include:  management of demographics, scheduling, curriculum, conferences, evaluations, scholarly activity, duty hours and all reporting.
5. Coordinates the complete recruitment process for house staff to include managing applications, scheduling interviews, reserving rooms and meeting space(s), meeting match deadlines and onboarding/orienting house staff.  Also coordinates onboarding for visiting house staff, students and observers.
6. Organizes the house staff curriculum, rotation/block schedules, call schedules and conference schedules and maintains attendance.
7. Plans and coordinates departmental events for GME to include recruitment, orientation, graduation, retreats, faculty development and other program-related activity.
8. Coordinates and proctors exams, including the in-training and mock oral exams, and monitors house staff compliance with learning resources including Truelearn, IHI, AMA GME Competency programs.
9. Arranges, organizes and supports the full departmental evaluation process for the trainees, program, faculty and rotations to include regular evaluation processes, the Clinical Competency Committee and Program Evaluation Committee.   Takes and maintains minutes for the Committee meetings.
10. Maintains and updates the program website and other electronic resources.

Educational/Experience Requirements:

• Three years of experience in healthcare preferred.
• Three years of experience in healthcare working in a residency program preferred.
• Bachelors degree from an accredited college of university. Eight years of healthcare experience can be substituted for the required education.

RequiredLicense/Certifications:

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.