Equipment and Capital Category Manager

Position Objective:

Under the general supervision of the Manager, Contracts and Sourcing, the Equipment and Capital Category Manager drives strategic sourcing and contracting initiatives for equipment and capital projects. This role emphasizes systemwide standardization, capital planning, and cross-functional collaboration with Finance, Clinical, Information Services, Bio-Med, Risk Management, and Supply Chain. The Category Manager leads supplier negotiations, ensures contract and regulatory compliance, and oversees technology assessments to support enterprise goals and systemwide alignment.

Essential Job Duties:

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This role includes strategic category management, capital and operational budget collaboration, and leadership in sourcing, contracting and procurement activities. The manager drives value through data analysis, benchmarking, and supplier engagement, while ensuring alignment with organizational priorities and compliance standards.

1.      Sourcing and Category Strategy Development:

a.      Demonstrates expertise in the use of external sources to keep abreast of trends, pricing, benchmarking tools, GPO initiatives, etc.

b.     Use the RFP process and other decision support tools to perform analysis on supply usage trends in order to identify savings opportunities, drive standardization and equipment selection.

c.      Conducts comprehensive market research, thorough financial analysis, and consults with appropriate department owners and teams to determine procurement strategy, assisting in lease v. buy v. place analysis.

d.     Represents Supply Chain as a functional reviewer on all equipment and capital requests and manages requests through functional, clinical, technical and budgetary review processes.

e.      Thoroughly reviews new requests, using a quality check list to validate departmental account and GL coding, pricing, supplier information/documentation and to ensure operational costs have been identified separately from capital costs

f.        Encourages consideration of small, woman-owned and minority vendors when presenting options to department users.

2.      Strategic Procurement:

a.       Manages contracts through the appropriate procurement and contracting process.

b.     Utilizes Symplr, GHx and GPO CLM tools

c.      Ensures Contract Compliance through collaboration with Value Analysis, Contract Administration and Legal as well as other necessary stakeholders such Finance, Biomed, IS and the Privacy office to ensure Contracts meet corporate standards and are executed in accordance to Supply Chain policies and procedures.

d.     Responsible for ensuring that approvals and contracts are stored in the appropriate contract CLM Tools

3.      PO Execution and Reporting:

a.      Responsibly for the generation and design of purchase orders for Contracts, Service, Maintenance, Licenses and other POs that support the purchase of equipment and capital projects and non-capital- non routine supply purchases i.e. POs for contracts.

b.     Continually reviews and updates capital budget report as needed.

c.      Collaborate with Finance to ensure all service agreements have specified naming conventions in order for those POs to be easily identified and accounted for on the month end PO Accrual report.

d.     Provides support to Procurement such as: back-up Procurement Analysts, research of PO to Invoice matching errors and providing resolution, research old/outstanding purchase orders to determine if they can be closed or if payment is still required, and continuous collaboration between purchasing and accounts payable on the status of those POs.

4.      Implementation Support:

a.      Collaborates with all affected departments on request and maintains oversight on the implementation process for equipment and capital projects utilizing project plans as required.

b.     Coordinates with Contract Administration and Supply Chain Systems team to ensure updates to pricing and associated product conversions are executed in accordance with the project schedule.

5.      Ongoing Contract Compliance and Vendor Management:

a.      Assists in the development of compliance reporting and attends QBRs as necessary to manage compliance against contracted strategies.

b.     Maintains Furniture, Fixtures and Equipment (FF&E) standardization, as well as manages the coordination, procurement and delivery of FF&E for ergonomic requests from Employee Health, requests from departmental leaders and any non­ capital related projects. Coordinates the purchase of furnishings and equipment needs for major capital renovations and capital projects as requested.

c.      Assists with equipment returns

d.     Meets on a routine basis with assigned areas to improve service, quality and financial outcomes, developing partnerships with supporting departments such as information services, finance, and other support services.

6.      Process Improvement: Participates in department and organizational LEAN/Process Improvement efforts; makes recommendations to the Manager of Sourcing and Contracting on improvements to methods and procedures as they relate to the Capital Equipment sourcing functions.

Educational/Experience Requirements:

Required Minimum Education.

·         The minimum level of education for this position is Bachelor’s degree or equivalent years directly relatable Health System procurement experience.

Required Minimum Experience:

·         Five years of strategic sourcing or category management experience in a healthcare or hospital environment required.

·         Three years of capital planning or project management experience preferred.

·         Demonstrated experience in cross-functional leadership, contract negotiation, and technology assessment.

·         Proficiency in budgeting, supply chain analytics, and vendor management.

·         Experience with Microsoft Office Suite and ERP systems required.

·         LEAN/Six Sigma or other process improvement certifications preferred.

Required Licenses/Certifications:

·         None required; LEAN/Six Sigma certification preferred.

Working Conditions, Equipment, Physical Demands:

Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.